This Privacy Policy explains how District Bar Association Sonipat, located at District Complex, Gohana Rd, Ashok Vihar, Sonipat, Haryana 131001, Sonipat, collects, uses, and safeguards the information of advocates/members who use its website, mobile applications — BarPortal (for membership payments, ID card, parking sticker, experience letter, and job applications) and BP Kiosk (for welfare ticket printing at self-service kiosk machines) — and associated digital services ("Services").

The Services, including the BP Kiosk self-service kiosk application for welfare ticket purchase and member services, are developed and maintained by BarPortal India LLP ("Technology Partner") on behalf of the Association.

By using our Services, including the BP Kiosk application installed at Bar Association premises, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following information from advocates and members:

• Personal Information: Name, phone number, email address, enrollment number, and residential address.
• Membership Information: Bar membership details, ID card applications, renewal status, and fee payments.
• Welfare Ticket Information: Welfare ticket purchase details, ticket quantities, and transaction records collected through the BP Kiosk self-service machine.
• Technical Information: Device details, IP address, browser type, and usage logs.
• Payment Information: Limited details required for processing online payments (handled securely via third-party gateways such as Razorpay and Cashfree).

2. How We Use Your Information

Your information is used for the following purposes:

• To manage Bar Association membership and renewal.
• To generate ID cards, parking stickers, and other member facilities.
• To process welfare ticket purchases through the BP Kiosk self-service machine and print welfare ticket receipts.
• To share notices, circulars, and announcements from District Bar Association Sonipat.
• To process fee payments and generate receipts.
• To improve the Services and provide technical support.

3. Data Ownership & Role of Technology Partner

• All advocate/member data belongs to and is controlled by District Bar Association Sonipat.
• BarPortal India LLP only provides technology, hosting, maintenance support, and the BP Kiosk self-service kiosk hardware and software.
• BarPortal India LLP does not use, sell, or share advocate/member data for any commercial purpose.
• Data is stored securely on behalf of District Bar Association Sonipat.

4. BP Kiosk Machine & Welfare Tickets

The BP Kiosk is a self-service kiosk machine installed at Bar Association premises for welfare ticket purchase and other member services. The following applies:

• The BP Kiosk application collects member mobile number and enrollment number for verification purposes.
• Welfare ticket purchases are processed securely through integrated payment gateways (Razorpay/Cashfree).
• Printed welfare ticket receipts contain member name, enrollment number, ticket details, QR code, and transaction reference.
• All kiosk transaction data is stored securely and is accessible only to authorized Bar Association administrators.
• The BP Kiosk does not store any payment card details on the device.

5. Sharing of Information

We do not share personal information with third parties, except in the following cases:

• When required by law, court order, or government authority.
• With trusted payment gateway providers (Razorpay, Cashfree) to process membership fees and welfare ticket payments.
• With authorized service providers (only for operating the Services securely).

6. Data Security

We take appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, or loss. This includes SSL/TLS encryption for data in transit, secure cloud hosting, and role-based access controls. However, no system is completely secure, and users are advised to maintain strong passwords and avoid sharing login credentials.

7. Cookies & Tracking

Our website and app may use cookies or similar technologies to improve user experience, remember login sessions, and analyze usage. Users may disable cookies in their browser settings, but some features may not function properly.

8. User Rights

As a member, you may:

• Request access to your personal data.
• Request corrections to your membership details.
• Request deletion of your account (subject to Bar Association rules).

All such requests should be directed to dbasonipat@gmail.com or 9215633806.

9. Retention of Data

• Membership records are retained as long as required by the Association's policies and regulatory obligations.
• Payment transaction details, including welfare ticket transactions from the BP Kiosk, are retained as per applicable tax and accounting laws.

10. Children's Privacy

The Services are intended only for registered advocates of District Bar Association Sonipat. We do not knowingly collect data from minors.

11. Changes to Privacy Policy

The Association reserves the right to update this Privacy Policy at any time. Updates will be published on the website/app with the revised "Last Updated" date.

12. Contact Information

For questions or concerns regarding this Privacy Policy, please contact:

Or the technology partner: